When undertaking an agile software development or [digital transformation project](https://inpositiv.com/insights/digital-agility-transforming-business), some of the most important aspects are your parameters for completion. What preconditions need to be met? What bites in the backlog should we be focusing on? What is the quality of the product that stakeholders expect from the project output to ensure a finished and complete product?

When people interact with complex systems, these ideas can get a bit confusing. 

Hence why, in agile [scrum teams](https://inpositiv.com/insights/sprint-teamwork-roles-responsibilities) the concepts of the definition of done (DoD) and definition of ready (DoR) become essential components, ensuring that there is a consensus on what tasks the team can start working on and whether the result can be considered complete or not.  

But what is a DoD and a DoR and how do you implement them to ensure that you know when your agile digital transformation has been effectively completed?

## Scrum and Backlog

Before diving into the DoD and DoR parameters in detail. It is first important to get a grasp of the big picture of an agile scrum team, the concept of a backlog and user stories. 

At the product level, as well as the sprint level, a backlog refers to a project’s ‘to do list’, or requirements repository. All items that are deemed as ‘in scope’ for the project are ordered in the backlog, meaning that the higher the position that a task takes up in the backlog, the more important that task is. This order is decided by the product owner, driven by business value after consultation with the development team. 

Items are added to [the backlog](https://inpositiv.com/insights/scrum-framework-and-artefacts-explained) in the form of ‘user stories’, or short descriptions of a desired feature told from the perspective of the person who requires the capability.  

A sprint is a time-boxed period whereby an agile scrum team works to complete a set amount of high priority items from the sprint backlog in order to turn them into a product increment. It is important that these defined user stories are ‘ready’ 

## Definition of Ready (DoR)

A DoR should define the criteria that a specific [user story](https://inpositiv.com/insights/user-stories-example-and-template) must meet before being considered for inclusion into a sprint. It should also include the essential set of preconditions that need to be met, allowing the next step in the value creation process to happen effectively. 

By observing and following a ‘definition of ready’, the chances of teammates becoming frustrated with a backlog they don’t fully understand and cannot effectively follow through with are significantly reduced. 

A ‘ready’ item in the backlog of a digital transformation needs to be clear, actionable and feasible. 
●	Clear items suggest that all scrum team members have a shared understanding of what the task entails. 
●	An item is testable if there is a way to effectively measure its functionality and determine if its functionality will work as expected. 
●	A user story can be considered feasible if it can be completed in a single sprint, if this is not possible the task must be further broken down. 

![team working on creating user friendly product](https://inpositiv.com/uploads/Group_6900_9a794d10b2.jpg)

## Definition of Done (DoD)

DoR is primarily focused on user story and backlog level characteristics. DoD, on the other hand, is focused on the sprint level. The purpose of a well-implemented DoD is to make it as crystal clear as possible as to when the work is completed, representing acceptance criteria for a sprint or release. 

The DoD represents an agreement between the [development team and product owner](https://inpositiv.com/insights/sprint-teamwork-roles-responsibilities) on the work that needs to be done for each user story. This ensures that everyone on the team knows exactly what is expected of everything the team is to deliver, promoting further transparency and quality from the product and organisation. 

Failure to meet these criteria by the end of the sprint means that it shouldn’t be released or presented at the sprint review and should instead be returned to the product backlog for further consideration. 

Things that are commonly addressed in the DoD include: 
●	Operating requirements and level of integration (what version of Linux/android/ios/browser) 
●	Level of documentation required 
●	The quality expectations for the product (does it require basic functionality for demo proposes or a fully bulletproof application) 
●	Security expectations for the product (does the product require security to be vetted on all levels from code reviews to network security configuration)
●	Scalability 

DoR and DoD are two of the most important principles for scrum teams to consider when conducting a digital transformation, denoting when a user story is fleshed out enough to be tackled whilst defining the criteria for the success of the user stories.

Without a well defined DoR and DoD, there is a lack of transparency and logic regarding what to start working on and the standards to which things should be completed, leading to a disorganised project that may well not match the expectations of your client. 

For more insights into how to [make digital transformations work for your company](https://inpositiv.com/services/digital-agility), follow our [LinkedIn page](https://www.linkedin.com/company/inpositiv/)! 


Parameters of completion are essential components in any successful Scrum team. This blog post clarifies the definition of done and the definition of ready so you can ensure your agile projects are clear, transparent and organised. 

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How the Definition of done (DoD) and Definition of Ready (DoR) help agile teams know when to start and finish tasks, increasing transparency and quality.

Definition of Done vs. Definition of Ready: Clear Guidelines for Agile Teams

What is the definition of done and the definition of ready?

Did you know that the job market is rapidly becoming an employee’s market? But what does that mean? Just some years ago, employers ruled the job market as they had the power to choose and find the talent they wanted selectively. Nowadays, employees, especially in engineering, computer science, technology sectors, and science, have a higher selective power than they used to have. Hence, many organizations struggle to find or secure the right talent and still leave HR on the backburner. This article will cover the importance of having a solid and modern recruitment strategy, and how HR departments within organizations enable agile people-first businesses to work correctly.

## How can you define the criteria for a new role, and how do you structure your recruitment process?

You must consider different factors in your recruitment process and strategies like transparency, culture, diversity, positive work environments, professional development and training, and career progression within the business. What may have worked before the Covid-19 pandemic or even years ago can now be considered outdated. Therefore, focus your recruitment process on finding an individual that fits your company's overall values and vision. More specifically we will focus on tactical hires and strategic hires from an agile perspective in this article.

### Tactical hire:

If you are looking for new talent to add to an existing stable setting, then defining the role should be delegated to the team. The peers/teams should be in control of defining the profile they are looking for - HR and the leadership team should only challenge these roles from diversity and financial angles. Aside from it, the team/daily business should be in control.

The recruitment process needs to be fast and transparent, it makes sense to use a shared recruitment tool, and keep the peers/teams in the loop. Through this method, the recruitment process becomes intelligent and flexible - the peers/teams understand what is going on, and they can help screen candidates early on. In addition, opening up the process encourages "hire for attitude and train for skill approach".

As a result, peers can avoid high potential junior applicants being removed from the process because they do not fulfil some criteria. They can also bring in the gravitas needed for senior applicants, asking specific and detailed questions early on. In the end, the team should decide who is hired - this may sound pretty obvious - but in many cases still isn't.

### Strategic hire:

If you want to make your recruited talent last and lead to success in the longer run, and hire individuals to fill today's and tomorrow’s job positions, then strategic hire is the way to go. It's a business attitude that could lead you through the recruiting process and ensure that you get the best outcomes possible. In a word, it is taking a larger view of your present and prospective personnel, always asking, "How can they contribute to my organization's business goals?"

If managed and planned correctly, strategic hiring can improve your overall talent management view and render your talent pool more robust. Therefore, you need to constantly keep your business’s objectives, goals, and needs in line with your recruitment procedure.

Another important aspect of strategic hiring consists of building a strong employer brand that puts forward the employer value position. This role consists of branding and marketing the employer as an optimal one through sharing transparent and honest testimonials of other employees, the workplace environment and the advantage of joining the company.

## The importance of making agile transformations an HR priority:

As we have mentioned above, finding the right talent can be challenging, and using the tactical and strategic hiring approaches alone might not be efficient. Therefore, organizations need to make HR and recruitment a priority in their agile transformations.

In many organizations, HR still has an old-school reputation that needs dusting off - where it is perceived to be "bureaucratic" and "ineffective".

If your organization has difficulty finding good talent, an agile people-first strategy may be a good way forward. And for this to work, HR, or to give it a modern name, people development, needs to get the attention it deserves. However, one must consider that this is also a double-edged sword - with great power comes great responsibility. Thus, to become an agile people-first organization, HR will need to evolve and do its part. It will need to make some concessions regarding its domain which translates into focusing on more collaboration, co-creation, and transparency because they are essential for success.

## Conclusion:

HR and talent acquisition are crucial aspects of a corporation, and you should not overlook them under any circumstances. It is as critical to employ agile approaches on an HR level as it is in other more functional departments of your business. After all, you should see your employees like customers and you should allocate enough time and resources to hiring them as they’re the ones who will be responsible for driving your business’s success in the future. Hence, you need to ensure they share your company values and know what your company stands for and want to achieve.


Discover how to build a modern, agile recruitment strategy. Learn the difference between tactical and strategic hires, and why HR transformation is crucial for finding and retaining top talent in today’s competitive job market

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Learn how agile recruitment strategies and HR transformation can help attract and retain top talent in today’s competitive job market.

Why Modern Recruitment Strategies Are Essential for Agile Organizations

The importance of solid  recruitment strategies and how  HR enables agile people-first  businesses to work effectively

Professional networking establishes and nurtures meaningful connections with people in your industry or related fields. At its core, it involves building relationships with individuals who can offer valuable insights, guidance, or opportunities to advance your career or business goals. Networking isn’t just about exchanging [business cards](http://www.myicards.ch/) or sending out LinkedIn requests; it's about fostering long-term connections that can help both you and your network grow professionally.

Effective networking helps you gather knowledge, share experience, and unlock opportunities that you might not have access to otherwise. Whether you're attending a networking event or engaging in an online community like LinkedIn, it’s essential to approach it with the mindset of building genuine relationships. We understand how challenging this can feel, especially if you’re new to social networking services, but by mastering social skills and understanding your goal, you'll find that networking becomes a powerful tool for career growth.

## Common Networking Mistakes and How to Avoid Them

In the world of professional networking, if you're not careful, certain habits can hinder your efforts to build lasting and meaningful relationships. By understanding and avoiding common networking mistakes, you’ll set yourself up for success in your professional network.

### Mistake #1 – Being Too Pushy

One of the most frequent mistakes people make during networking events is being overly aggressive in trying to make connections. While it’s important to show interest in meeting new people, coming across as pushy can leave a negative impression. Instead of forcing the conversation, aim to listen and engage naturally. Remember, **building relationships** is a gradual process. It’s more effective to establish a rapport based on mutual respect than to overwhelm someone with requests.

### Mistake #2 – Forgetting to Follow Up

Another mistake that can derail your networking efforts is failing to follow up after the initial meeting. Sending a simple email or LinkedIn message to thank someone for their time and express interest in staying connected goes a long way. It shows that you value the **network** you are building and demonstrates professionalism. Without this step, the relationship may fizzle out, leaving your connections without the **social skills** and personal touch necessary to flourish.

### Mistake #3 – Not Being Genuine

Being authentic is key to creating meaningful professional relationships. People can quickly sense when you're not being sincere, and this can be a major turnoff. Focus on **building relationships** that feel genuine, rather than just transactional. It’s important to be yourself and show a real interest in others. Your **experience** and **knowledge** will speak for itself when you remain authentic in your interactions.

### Mistake #4 – Focusing Only on What You Can Get

Networking is a two-way street. If your goal is solely to get something from the other person—whether it's information, a job opportunity, or a business deal—you'll quickly come across as self-serving. Instead, focus on how you can **add value** to the relationship. By sharing your own insights and offering assistance when possible, you build trust and create a stronger **professional network**.

### Mistake #5 – Not Expanding Your Network

Finally, many professionals make the mistake of staying within their comfort zone and not actively working to expand their network. While it’s easier to rely on existing connections, **meeting new** people and entering different circles can open doors to fresh opportunities. Whether through a **networking event**, joining an **online community**, or participating in a **mentorship** program, continuously expanding your **social network** is essential for long-term success.

Avoiding these common mistakes can transform your networking efforts and help you create a relationship that supports your career growth. 

## Easy 10 Tips to Build a Strong Professional Network

Building a network is essential for anyone looking to succeed in their career. Whether you’re aiming to meet new colleagues, mentors, or potential business partners, networking is a skill that can open many doors. Here are 10 simple yet effective tips to strengthen your professional network and make lasting connections.

### Tip #1 – Start Early

The earlier you begin networking, the better. Don’t wait until you’re actively looking for opportunities or partnerships. By building relationships early, you create a strong foundation that you can rely on when needed. Attend industry events, connect on platforms like LinkedIn, and initiate conversations with professionals in your field before you feel the need to. A proactive approach will give you a head start and help you establish valuable connections over time.

### Tip #2 – Attend Events

Networking events, whether they are in-person or virtual, are prime opportunities to meet professionals and exchange information. Attending conferences, seminars, or even casual business meetups can broaden your reach. When attending, always come prepared with [nfc enabled business cards](http://www.myicards.ch/) and be ready to introduce yourself confidently. Events like these are a great way to break the ice and initiate conversations that could evolve into strong professional relationships.
![diverse-business-people-dinner-party](https://inpositiv.com/uploads/diverse_business_people_dinner_party_b406ad7015.jpg)
### Tip #3 – Practice Good Communication

Effective communication is key when building your network. This means being clear, concise, and respectful in your interactions. Eye contact, body language, and active listening all play a significant role in how you present yourself to others. Additionally, practising good email etiquette and knowing how to craft thoughtful, professional messages can help set you apart. Remember, your communication style says a lot about your professional persona, so always aim to leave a positive impression.

### Tip #4 – Use Social Media

Social media platforms like LinkedIn are crucial tools for modern connection. You can expand your reach by connecting with professionals globally, staying updated on industry trends, and sharing your knowledge. LinkedIn, in particular, is an excellent platform for showcasing your expertise, engaging with online communities, and joining conversations within your industry. Be sure to regularly update your profile, contribute meaningful content, and engage with others' posts to maintain an active presence.

### Tip #5 – Always Be Prepared

Being prepared is a fundamental aspect of successful networking. This includes not only having details ready but also having a clear idea of your networking goals. Before attending a networking event, research the attendees or speakers, and think about what you would like to gain from your interactions. Having a focused approach ensures you make the most of every opportunity.

### Tip #6 – Offer Help

Networking is a two-way street, and one of the best ways to build relationships is by offering your help. Whether it’s sharing useful information, making introductions, or providing guidance, showing that you are willing to give back strengthens your professional relationships. Over time, people will be more inclined to reciprocate, which can lead to new opportunities and collaborations.

### Tip #7 – Follow Up Regularly

It’s easy to lose touch after making a new connection, but the key lies in regular follow-ups. After meeting someone at a networking event or connecting online, send a brief message to express your gratitude for the conversation and suggest ways to stay in touch. Following up regularly with articles, event invites, or updates will keep the relationship alive and show that you’re genuinely interested in maintaining the connection.

### Tip #8 – Be a Good Listener

One of the most underrated networking skills is being a good listener. Paying attention to what others are saying, asking thoughtful questions, and showing genuine interest in their experiences will leave a lasting impression. People appreciate when they feel heard and understood, and this builds trust, a crucial element. When networking, focus on listening more than talking.

### Tip #9 – Build Long-Term Relationships

The goal of networking is not just to gain short-term benefits but to create long-lasting relationships. Building these relationships takes time and effort, but they are often the most rewarding. Stay connected with people even when you don’t need anything from them, and look for ways to offer support and encouragement. Over time, these long-term relationships will become your strongest allies in your career.

### Tip #10 – Stay Positive and Open-Minded
![Happy woman chatting with friends online.jpg](https://inpositiv.com/uploads/Happy_woman_chatting_with_friends_online_221bc28c1a.jpg)

Networking can sometimes feel challenging, but maintaining a positive and open-minded attitude will help you succeed. Approaching every conversation with curiosity and a willingness to learn will open more doors than you might expect. Whether you’re engaging with someone who shares your goals or someone from a completely different industry, an optimistic mindset will make you more approachable and leave a lasting impression.

## Why Building a Strong Professional Network Matters

A solid network can be your gateway to learning new industry trends, finding mentors, or even securing partnerships. Through meaningful connections, you can tap into a wealth of experience and knowledge that might otherwise be inaccessible. Engaging with professionals from diverse backgrounds helps you to broaden your perspective and approach challenges with new insights. Furthermore, a strong network can be instrumental in career progression, as many opportunities come through personal recommendations rather than traditional job applications.

Additionally, networking can offer direct business benefits. Connecting with key individuals in your field can lead to valuable partnerships and collaborations. It helps you stay informed about market shifts, ensuring that your organisation stays ahead of the competition. By surrounding yourself with a network of experienced professionals, you increase your access to data-driven insights, expert opinions, and relevant conversations that drive decision-making.

Discover essential professional networking tips to avoid common mistakes at events. Learn how to prepare, communicate effectively, and follow up for lasting connections and career growth.

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Essential professional networking tips to avoid common mistakes at events. Learn how to prepare, communicate effectively, and follow up for lasting connections and career growth.

networking tips to help you avoid common mistakes

Professional networking tips to help you avoid common mistakes

## What is Digital Agility?

Digital agility is the **ability of a business to swiftly adapt to changes in the digital landscape**. It involves the seamless integration of agility the capability to respond quickly and effectively to challenges and opportunities across all areas of the organisation with digital technologies and processes. In today’s fast-paced world, this combination is essential for staying competitive and meeting evolving customer expectations.

Agility, at its core, is about flexibility, speed, and the ability to pivot in response to change. It enables businesses to break free from rigid structures, allowing teams to innovate, collaborate, and make decisions quickly. When applied digitally, agility empowers organisations to rapidly implement new technologies, optimise operations, and respond to market disruptions with ease.

Embracing digital agility means fostering a culture of continuous improvement and readiness. This agility allows businesses to enhance customer experiences, streamline processes, and launch new products efficiently, ensuring they remain competitive and ready to seize new opportunities in a constantly changing market.

### Core Components of Digital Agility

Digital agility relies on several key components that work together to help organisations adapt quickly and continuously improve. These components are:
![Businesswoman working using laptop and tablet Business icons appear on the virtual screen](https://inpositiv.com/uploads/Businesswoman_working_using_laptop_and_tablet_Business_icons_appear_on_the_virtual_screen_3d24176c7e.jpg)
1. **Technology Integration**: This means bringing in new tools and platforms that automate tasks, provide data insights, and support AI-driven decisions. For example, a company might use cloud-based software to streamline operations, making it easier for teams to react quickly to changes and keep business processes running smoothly.

2. **Agile Practices**: [Agile practices](https://inpositiv.com/insights/what-is-agile-methodology-and-how-does-it-work), originally used in software development, involve breaking down work into small, manageable pieces and continuously refining them. In practice, this could mean teams working in short, focused cycles (called sprints) to deliver new features or products faster and more efficiently.

3. **Data-Driven Decision Making**: This involves using real-time data to guide decisions, ensuring that businesses make informed choices quickly. For instance, by analysing customer data, a company can identify new trends or needs and adjust its strategy on the fly, staying ahead of the competition.

4. **Cultural Shift**: Embracing digital agility requires a change in organisational culture. This means creating an environment where innovation is encouraged, and employees are free to try new ideas, even if they sometimes fail. In practice, it could look like teams regularly experimenting with new approaches, learning from mistakes, and quickly adapting to new challenges. 

Together, these components create a framework that allows businesses to be flexible, responsive, and proactive in a rapidly changing digital landscape.

## The Growing Importance of Digital Agility

Digital agility is about more than just adopting new technologies; it’s about creating an organisational culture that encourages swift decision making, seamless collaboration, and continuous improvement. For businesses in Switzerland, where the market is highly competitive and customer expectations are constantly evolving, achieving digital agility is essential to staying ahead.

### Adapting to Market Changes

The digital world moves at an unprecedented pace, and market conditions can shift overnight. To thrive in such an environment, businesses must be able to adapt quickly to new opportunities and threats. Digital agility empowers companies to respond rapidly to these changes, allowing them to pivot their strategies, reallocate resources, and launch new products or services that meet emerging demands.

For example, when a company leverages digital agility, it can harness real-time data and analytics to make informed decisions, ensuring it remains competitive even in the face of disruption. This adaptability is crucial for navigating the [digital vortex](https://www.cisco.com/c/dam/en/us/solutions/collateral/industry-solutions/digital-vortex-report.pdf) a term that describes the accelerating pace of change in the digital economy. Companies that excel in digital agility are not only able to survive these shifts but also to turn them into opportunities for growth.

### Enhancing Customer Experience

Customer experience has become a critical driver of business success. **Customers expect seamless, personalised, and responsive interactions** across all touchpoints. Digital agility allows businesses to meet these expectations by enabling them to quickly implement new technologies and processes that enhance the customer journey.

By automating workflows and leveraging data driven insights, companies can deliver more tailored experiences, anticipate customer needs, and resolve issues more efficiently. This level of agility ensures that businesses remain customer-centric, which is essential for building loyalty and driving long-term success. 

For instance, digitally agile companies can deploy AI-powered tools to improve customer service or use analytics to personalise marketing campaigns, ensuring that their offerings are always aligned with customer preferences. In a world where customer expectations are constantly evolving, digital agility is key to maintaining a competitive edge.

### Competitive Advantage

In a competitive market, digital agility is a significant source of competitive advantage. Companies that can rapidly adapt to changes, innovate their offerings, and optimise their operations are better positioned to outperform their competitors. This agility enables businesses to seize new market opportunities, reduce time to market for new products, and improve overall efficiency.

Moreover, digital agility allows companies to stay ahead of digital disruptors new entrants that leverage technologies to challenge established players. By fostering a culture of continuous innovation and being ready to respond to emerging trends, digitally agile businesses can maintain their market share and even expand it, despite the pressures of the digital age.

For business leaders, investing in digital agility is not just about staying relevant; it’s about driving sustainable growth. By embedding agility into their [digital transformation efforts](https://inpositiv.com/services/digital-agility), companies can ensure they are not only keeping up with the pace of change but are leading it.

As the digital landscape continues to evolve, the importance of digital agility will only grow, making it an indispensable component of business strategy.

## Key Benefits of Digital Agility
![Customer Satisfaction Online Survey Clients Choosing Satisfaction Rating with Good and Bad Emotions](https://inpositiv.com/uploads/Customer_Satisfaction_Online_Survey_Clients_Choosing_Satisfaction_Rating_with_Good_and_Bad_Emotions_a01485c812.jpg)

Digital agility offers businesses vital benefits, helping them stay competitive in a rapidly changing world. By fostering a digitally agile culture, companies can boost operations, drive innovation, and empower their workforce.

### Operational Efficiency

Digital agility streamlines processes and optimises resources. By automating tasks and reducing errors, businesses can speed up product delivery and enhance productivity. [Agile practices](https://inpositiv.com/insights/what-is-agile-methodology-and-how-does-it-work), like breaking projects into smaller tasks, help teams adapt quickly and meet customer demands efficiently.

### Innovation and Growth

Digital agility fuels innovation. It encourages continuous improvement and quick adaptation to new trends and technologies. This ability to innovate swiftly positions businesses to seize new market opportunities and ensures long-term growth and competitiveness.

### Employee Empowerment

Digital agility empowers employees by providing them with the tools, data, and autonomy to excel. Access to real-time information enables informed decision making, while agile practices foster collaboration and innovation, driving both engagement and overall business performance.

## What is Driving the Shift Towards Digital Agility?

Several factors are driving the growing importance of digital agility in business strategy.

### Technological Advancements

New technologies, like AI and advanced analytics, are accelerating the shift towards digital agility. These tools enable automation, real-time insights, and rapid scalability, making it essential for businesses to stay agile to maintain their competitive edge.

### Market and Consumer Expectations

Consumers now expect personalised, seamless experiences. Digital agility allows businesses to adapt quickly to these expectations, improving customer interactions and building stronger relationships.

### Organisational Resilience

In unpredictable environment, resilience is crucial. Digital agility helps organisations respond swiftly to disruptions, ensuring they can navigate challenges and seize opportunities, securing long-term success.

Digital agility enhances efficiency, drives innovation, and empowers employees, making it essential for businesses to stay competitive in an evolving digital landscape.

## Steps to Achieve Digital Agility

Achieving digital agility is not just about adopting new technologies; it’s about transforming your entire organisation to be more responsive, flexible, and innovative. Below are the key steps that businesses can take to develop digital agility and stay ahead in the fast-evolving digital landscape.

### Assessing Current Capabilities

The first step in achieving digital agility is to assess your organisation's current capabilities. This involves evaluating your existing technology infrastructure, processes, and team skill sets to identify areas where improvements are needed. By understanding where you stand, you can develop a clear roadmap to enhance your digital capabilities.

Start by conducting a thorough audit of your digital assets and workflows. Identify gaps in your technology stack that may hinder your ability to respond quickly to market changes. Additionally, assess the [agility of your teams](https://inpositiv.com/insights/high-performing-agile-teams-qualities-characteristics), are they equipped with the skills and tools necessary to adapt to new challenges? This assessment will provide a solid foundation for building a more agile organisation.

### Building a Digital-First Culture

Digital agility is as much about culture as it is about technology. To become truly agile, businesses must cultivate a digital first culture that encourages innovation, collaboration, and continuous learning. This involves breaking down silos and fostering cross-functional teamwork, where everyone is aligned with the organisation’s digital goals.

Leadership plays a crucial role in driving this cultural shift. Leaders should model agile behaviours and promote a mindset that values adaptability and quick decision making. Encouraging a culture of experimentation, where teams feel empowered to test new ideas without fear of failure, is essential for building digital agility. This cultural transformation ensures that agility is embedded throughout the organisation, not just in isolated departments.

### Investing in the Right Tools

Investing in the right digital tools and technologies is essential for achieving digital agility. Organisations need to leverage tools that enable automation, data-driven decision making, and seamless collaboration. For instance, adopting agile project management tools can help teams work more efficiently, while advanced analytics platforms can provide real-time insights to inform strategic decisions.

When selecting tools, it’s important to focus on scalability and integration. The tools you choose should be able to grow with your business and integrate smoothly with your existing systems. This will ensure that your organisation can maintain agility as it evolves and expands.

## Conclusion

Digital agility is no longer just an advantage, it’s a necessity for businesses aiming to thrive in today’s fast paced digital world. By assessing current capabilities, fostering a digital-first culture, and investing in the right tools, your organisation can become more responsive, innovative, and resilient. This agility not only enhances operational efficiency and drives growth but also empowers your teams to meet ever-evolving customer demands.

## Ready to Transform Your Business?

At inPositiv, we specialise in [helping businesses to achieve digital agility](https://inpositiv.com/services/digital-agility). Our tailored solutions are designed to enhance your organisation’s adaptability and competitiveness. Whether you’re just beginning your journey or looking to refine your digital strategies, we’re here to support you every step of the way.

[Contact us](https://inpositiv.com/services/digital-agility#contact) today to discuss how we can help you transform your business and stay ahead in the digital landscape.

Discover how digital agility can transform your business by enhancing responsiveness, driving innovation, and optimising workflows.

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Wondering what digital agility is? Discover its importance, benefits, and how your business can achieve it easily.

Understanding Digital Agility: Why It’s Important for Business

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Agile consulting is a process that helps organisations transform their traditional work approaches into Agile methodologies. The objective is to create a more adaptable, flexible, and collaborative work environment that enables faster delivery of products or services. [Agile methodologies](https://inpositiv.com/insights/what-is-agile-methodology-and-how-does-it-work) focus on iterative development, continuous integration, and cross-functional collaboration. By implementing agile practices, companies are better equipped to respond to changing market demands, enhance customer satisfaction, and achieve higher levels of productivity and efficiency.

In this article, we will explore the benefits of Agile transformation consultancy and how it can transform companies to thrive in today's fast-paced business environment. We will delve into the key benefits of Agile, and highlight our key services that we provide for companies.

## Benefits of Agile Transformation

Navigating the rapidly shifting currents of today's digital landscape requires an adaptive mindset and nimble strategies. Some of the benefits are:

### Faster time to market

In the fast-paced world of business, speed is often of the essence. With Agile, organisations can quickly adapt to changing market conditions, ensuring products and services reach customers swiftly. But it’s not just about pace. Adopting Agile means refining processes, removing bottlenecks, and ensuring that your team is consistently delivering value in the most efficient manner. It's about having the ability to pivot when necessary, ensuring products are both timely and relevant.

### Improved product quality

Adopting Agile is synonymous with quality enhancement. By integrating agile practices, methodologies, and frameworks, development teams are equipped with tools and techniques that prioritise the user. It’s a dynamic approach, where continuous feedback loops and iterative development practices ensure that the end product aligns seamlessly with user needs and expectations, delivering solutions that are both robust and reliable.

### Ability to innovate

An Agile environment is a breeding ground for innovation. It fosters a culture that encourages ideation, experimentation, and continuous learning. With Agile, teams are not restricted by stringent guidelines but are encouraged to explore, test, and refine new ideas. This ensures that businesses remain relevant, competitive, and at the cutting-edge of industry innovations.

### Engaged employees

An often-underestimated benefit of Agile is its impact on team morale and engagement. When working within Agile frameworks, employees find greater clarity in their roles, enjoy enhanced collaboration, and feel a sense of ownership and purpose. The very nature of Agile, with its emphasis on cross-functional collaboration and open communication, ensures that team members are more invested, motivated, and driven towards achieving shared objectives.

### Happier customers

Agile is inherently customer-centric. It’s built on the foundation of understanding customer needs, soliciting feedback, and implementing changes based on this feedback. By working closely with customers and stakeholders, businesses can ensure that they’re not just meeting but exceeding customer expectations. This not only results in products and services that resonate with the target audience but fosters a relationship of trust and loyalty.

![An infographic image of 5 people working](/uploads/Desktop_23_2853c25031.jpg)

### Increased ROI

At its core, **Agile is about delivering maximum value**. By streamlining processes, enhancing product quality, and ensuring timely deliveries, businesses can witness a significant increase in returns. Agile practices, when implemented correctly, lead to better resource management, reduced overheads, and higher profits. It’s a strategic approach that aligns business operations with goals, ensuring that every move contributes positively to the bottom line.

## Our Agile Consulting Services

### Agile Consultancy Services

There's no one-size-fits-all when it comes to Agile. Recognising this, we've crafted our consultancy services to address the unique needs that organisations encounter at different levels:

- **Team Level**: Every Agile journey begins at the grassroots - with individual teams. We dive deep into the essence of Agile, helping teams implement methodologies such as Scrum, ensuring that roles are clearly defined and that the essence of Agile principles are imbibed in daily activities. It's all about establishing a foundation that delivers value quickly and effectively.

- **Teams of Teams Level**: As organisations scale, so does complexity. This is where our consultancy stands out. We address the challenges of coordinating multiple teams, ensuring they work in harmony. Our expert Agile coaches guide teams, fostering collaboration, and ensuring that the larger organisational objectives are in sight.

- **Enterprise Level**: Embracing agility across an entire organisation is a mammoth task. But, with our consultancy services, it's achievable. We focus on implementing [Scaled Agile Framework](https://scaledagile.com/what-is-safe/), ensuring that different teams and departments work in unison. From ensuring a consistent Agile mindset to streamlining processes for better time-to-market, we ensure that your entire organisation transforms to achieve true business agility.

### Agile Coaching Services

- **Individual Coaching**: Transforming into an Agile organisation often starts at the top. We provide bespoke coaching services for individuals, primarily managers, acquainting them with the agile way. Whether it's a deep dive into roles like [Scrum Master or Product Owner](https://inpositiv.com/insights/agile-team-roles), our coaching ensures leaders are well-equipped to drive Agile initiatives.
![hero_6b9fca238b.png](/uploads/hero_6b9fca238b_3bba1d1937.png)
- **Team Coaching**: Implementing methodologies like [Scrum](https://inpositiv.com/insights/how-scrum-methodology-enhances-collaboration) at a team level requires a shift in mindset and operations. Our Agile coaches guide teams through this transition, helping them define roles, streamline processes, and enhance collaboration. We don’t just coach; we empower teams to deliver value.

- **Enterprise Coaching**: Large-scale Agile adoption, like implementing [Scaled Agile Framework](), requires an understanding of both individual team dynamics and broader organisational goals. We coach teams to function together, emphasising listening, collaborating, and aligning their efforts for maximum impact.

### Agile Training Courses

In the rapidly evolving landscape of agile, continuous learning is paramount. While we don’t intend to establish an academy, we provide tailored training modules to help individuals prepare and excel in certification exams, ensuring that your teams are not just Agile in name but in practice.

In a world where change is the only constant, our Agile consultancy services ensure you're always ahead of the curve. Whether you're initiating your Agile journey or looking to refine existing processes, remember that we're here, championing your transformation every step of the way.


## Why work with us? 

At inPositiv, our expertise spans a multitude of sectors, including retail, product development, logistics, and beyond. We are not confined to a single industry, nor do we subscribe to the notion of specialising exclusively for profit a common stereotype associated with the finance sector in Switzerland.

Our passion is for diversity and innovation across industries that strive for genuine value creation. With a wealth of experience under our belt, we are eager to collaborate with industries that bring forth real-world challenges, opportunities for significant impact, and teams enriched by diverse backgrounds and unique perspectives.

We firmly believe in the versatility of Agile methodologies. Far from being limited to IT, Agile principles are applicable and beneficial across all sectors. It's about instilling a culture of continuous improvement, fostering collaboration, and enhancing adaptability values that are indispensable in any industry. We are in search of partners who resonate with this ethos, who are poised to embrace transformative change and drive forward-thinking innovation, regardless of their industry domain.

Are you ready to elevate your business with Agile principles that transcend industry boundaries? [Connect with us](https://inpositiv.com/#contact), where innovation meets agility. Let's collaborate to solve complex challenges and create lasting value in your sector.[ Reach out to us today](https://inpositiv.com/#contact),



Transform your organization with our expert agile consulting services. Enjoy faster market times, improved product quality, and increased ROI. Learn more now!

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Transform Your Organization with Agile Consulting | Boost ROI

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Transforming Your Organisation Through Agile Consulting

User stories are a fundamental component of agile software development, **providing a clear and concise way to capture the user's perspective and needs.** These agile stories, also known as user stories, help teams prioritize tasks and focus on creating valuable features for the end user. In this article, we will discuss how to write user stories, break down the process of creating user stories as a user, and provide practical tips on crafting effective user stories. 

## What are agile user stories?

A user story is a **short, simple description of a feature** from the perspective of the person who desires the new capability, usually a user or customer of the system. Crafted in everyday language, a user story outlines what the end user wants to achieve, why they want it, and what value it will bring. This format helps keep the development team and stakeholders focused on delivering user-centric solutions.

User stories are foundational elements of the agile framework, fostering clear communication and providing a user-focused framework for product development. They help break down large projects (epics) into manageable chunks (stories) that can be completed within a sprint, making complex projects more digestible and approachable for Agile teams.

## Why write user stories?

Creating user stories serves several crucial purposes in [agile project management](https://inpositiv.com/insights/agile-methodologies-and-best-practices). First and foremost, they help place the end users at the center of the conversation, ensuring that product development efforts are directly tied to delivering real value to real people. User stories break down [larger goals (epics)]() into manageable chunks (stories) that can be tackled within a sprint, promoting efficiency and adaptability.

Moreover, user stories facilitate clear and concise communication among all team members. They provide a framework for discussing features and functionality without getting bogged down in technical jargon or excessive detail. This clarity helps in prioritizing tasks and aligning the team’s efforts with the project’s overall goals.

## Who is responsible for creating a User Story?
![scrum team discussing ideas stickers office](/uploads/business_team_discussing_ideas_stickers_office_617c64eb3e.jpg)
The primary responsibility for creating user stories often falls to the Product Owner. This role represents the stakeholders' and users' interests, ensuring the development team understands the features' business value and user needs. However, crafting user stories is a collaborative effort. Development team members may contribute by providing insights into technical feasibility, while stakeholders and end users can offer valuable perspectives on user needs and priorities.

## When are User Stories created?

User stories are typically created during the backlog grooming or sprint planning sessions held at the start of an Agile project or sprint cycle. This is a dynamic process, with new stories being added, modified, or deprioritized based on user feedback, project progress, and changing requirements. The ongoing creation and refinement of user stories ensure that the development effort remains aligned with user needs and project goals.

## How to Create A Good User Stories: our Workflow

### 1. Define your end user

Before we pen down a single user story, we start by identifying who our end user is. This involves creating a user persona that represents the typical user or customer of the product we're developing. Understanding our end user's needs, behaviors, and goals allows us to tailor our development efforts to solve real problems and enhance their experience with our product.

### 2. Specify what your end user wants

Once we've defined our end user, the next step is to articulate what they want to achieve with our product. This step is crucial because it sets the direction for the entire development process. By focusing on what the user wants, we ensure that every feature we plan to develop is aligned with their needs and expectations.

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### 3. Define Epics

With a clear understanding of our end user's objectives, we then move on to define epics. An epic is a **large, broad feature or goal that can be broken down into smaller, more manageable pieces.** This high-level view helps us organize our thoughts and priorities, ensuring that we're always working towards the most impactful improvements.

### 4. Break Down Epics into User Stories

After establishing our epics, we start breaking them down into user stories. This is where our workflow truly begins to shine. By decomposing large epics into smaller stories, we make the development process more manageable and iterative. Each user story focuses on a single, specific piece of functionality, described from the end user’s perspective, making it easier for our team to understand and execute.

### 5. Write User Stories

we write the user stories using a simple, standardized format: As a [user persona], I want [need or feature] so that [benefit or value]. This format keeps our stories concise, focused, and centered around the user’s needs. It also ensures that every team member, from developers to product managers, has a clear and consistent understanding of what we’re aiming to achieve.

### 6. Include Acceptance Criteria

For every user story we craft, we always include acceptance criteria. This crucial step outlines the conditions that a user story must meet to be considered complete. Acceptance criteria are specific and measurable, detailing the functionality from the end-user's perspective. This clarity ensures that both the development team and stakeholders have a shared understanding of what success looks like for each feature, significantly reducing ambiguity and rework.

### 7. Prioritise User Stories

With a comprehensive backlog of user stories at our disposal, we then move on to prioritisation. Prioritizing user stories involves assessing their importance and urgency to the project’s success and the value they offer to the end user. We often use methods like MoSCoW (Must have, Should have, Could have, Won't have this time) or simple ordering from highest to lowest priority. This process helps us ensure that we're always working on the most impactful tasks, optimizing our resources and time for maximum project efficiency.

### 8. Estimate User Stories

Estimating user stories is next in our workflow. This step involves determining the amount of work and time required to complete each story. Our team uses a variety of estimation techniques, such as planning poker, to encourage discussion and arrive at a consensus. Estimations help in sprint planning by allowing us to select a feasible workload for the upcoming sprint and ensure that our planning is realistic and grounded in the team's capacity.

### 9. Refine and Review

The final step in our workflow is the ongoing process of refining and reviewing our user stories. Agile development is iterative, and our understanding of the project and its requirements evolves over time. Regularly refining our backlog ensures that our user stories remain relevant and aligned with the project's goals. Review sessions also provide an opportunity to reassess priorities, update estimates, and split or merge stories as needed to better reflect the project's direction and the team’s insights.

## Conclusion

From defining the end user to crafting stories that resonate with clarity and purpose, we've provided you with the templates and examples needed to transform your approach to product development. Remember, at the core of every successful user story is a commitment to understanding and serving the needs of the user. By adhering to the principles and steps outlined in this guide, you're not just writing stories; you're paving the way for more meaningful connections and solutions that truly make a difference. 

Need help writing user stories? Our guide provides examples, a template, and clear steps to create effective user stories for agile projects.

Streamline your project planning with our User Story Template, designed to clarify roles, goals, and functionalities for effective team alignment.

User Story Template

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How to Write User Stories: Step-by-Step Guide with Examples

[Scaled Agile Framework (SAFe)](https://inpositiv.com/insights/scaled-agile-framework-for-bussiness-agility) has become increasingly popular among organisations looking to implement agile practices at a larger scale. However, achieving success with SAFe requires more than just adopting the framework - it also requires a focus on certain key enablers. These enablers are the foundational elements that support the successful implementation of SAFe, ensuring that teams can collaborate effectively, communication flows seamlessly, and the necessary tools and processes are in place. In this article, we will explore the important enablers of SAFe and how they contribute to the success of scaled agile implementations.

## What are Enablers in SAFe?

In the simplest terms, enablers are resources, processes, or tools that help facilitate the successful adoption of SAFe principles. Enabler stories are a key component of SAFe,** focusing on delivering value by removing obstacles and increasing productivity**. There are various types of enablers, such as **architectural, infrastructural, and process enablers**, each contributing to the overall success of the SAFe framework. Understanding the importance and implementation of enablers is essential for organisations looking to effectively scale agile practices.

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## Types of Scaled Agile Framework Enablers

### 1) Exploration Enablers

Exploration Enablers are instrumental in fostering innovation and uncovering new opportunities that align with future business requirements. These enablers focus on the research and development aspect, ensuring that the [agile teams](https://inpositiv.com/insights/high-performing-agile-teams-qualities-characteristics) are not just fixated on the present but are also looking ahead, preparing the ground for tomorrow's successes. By incorporating exploration enablers, teams can allocate time and resources to investigating new technologies, methodologies, and market needs, thus enabling a proactive stance towards product and solution development. The exploration process is guided by the [Epic Hypothesis Statement](https://scaledagileframework.com/epic/) format, which helps in clearly defining the benefit hypothesis and acceptance criteria, ensuring that these initiatives are strategically aligned with the organisation's goals.

### 2) Architecture Enablers

The cornerstone of any scalable agile framework is its Architecture Enablers. These enablers ensure that the system's architecture evolves in tandem with the application's features and capabilities, thereby extending the architectural runway. This proactive approach to maintaining and enhancing the system's architecture is critical for supporting the [agile teams](https://scaledagileframework.com/agile-teams/)' efforts to integrate their work frequently, a core agile practice that underpins efficient development and delivery. Architecture enablers address not only current architectural needs but also anticipate future requirements, thus facilitating a smooth adaptation process as new demands arise. They are sized to fit within iterations like any story but have a broader impact on the system's overall resilience and scalability.

### 3) Infrastructure Enablers

Infrastructure Enablers stand as the backbone that supports the agile development process, **focusing on the systems, tools, and environments** necessary for [agile teams](https://scaledagileframework.com/agile-teams/) to perform their tasks effectively. These enablers ensure that the necessary infrastructure is in place to support continuous integration, efficient development, and delivery practices. By prioritising infrastructure enablers in the backlog, organisations can mitigate potential impediments that hinder the progress of development activities, thus ensuring that the agile teams have a robust and reliable foundation upon which to build and deliver high-value features and capabilities. Infrastructure enablers encompass everything from **development environments** and **version control systems** to **continuous integration pipelines** and **automated testing frameworks**, all of which are essential for promoting an agile culture that values rapid feedback and iterative improvement.

![Two individuals interact with a large gear with a checkmark in a green setting, using a telescope and pencil, symbolizing process feedback.](/uploads/Df_2075_a898a2b45a.jpg)

### 4) Compliance Enablers

Compliance Enablers **ensure** that the **products and processes** not only **meet internal quality standards** but also **align with external regulatory and legal requirements**. These enablers are crucial for organisations operating in highly regulated industries such as finance, healthcare, and government. By integrating compliance enablers early in the development cycle, we can proactively address potential regulatory issues, thereby reducing risks and avoiding costly rework. Compliance enablers facilitate the creation of a clear and transparent framework within which agile teams can operate, ensuring that all regulatory requirements are met without compromising the agility and speed of development.

### 5) Security Enabler

In today's digital age, Security Enablers are of paramount importance. These enablers focus on **embedding security practices** into the agile development process, thereby ensuring that security considerations are not an afterthought but an integral part of product development from the outset. By prioritising security enablers, we foster a culture of **'security by design,'** which helps in identifying and mitigating security risks early in the development cycle. This proactive approach to security not only protects the organisation from potential threats but also builds trust with stakeholders and customers by demonstrating a commitment to safeguarding their data.

### 6) Process Enablers

Process Enablers are the mechanisms that **streamline and optimise** the various **processes** within the agile framework. These enablers focus on improving the efficiency and effectiveness of the development cycle, from ideation to delivery. By refining these processes, process enablers help in reducing waste, enhancing productivity, and ensuring that the [agile teams](https://inpositiv.com/insights/high-performing-agile-teams-qualities-characteristics) can respond to changes swiftly. Whether it's through the adoption of a Kanban system for better workflow management or the implementation of continuous integration for quicker feedback loops, process enablers are key to sustaining high performance in agile environments.

### 7) Quality Enablers

Quality Enablers concentrate on embedding **quality assurance** practices throughout the agile development process. These enablers ensure that quality is not just a checkpoint at the end of the development cycle but is ingrained in every phase of the process. By focusing on quality enablers, we can **minimise defects, enhance product reliability, and ensure customer satisfaction.** Quality enablers involve practices such as **automated testing, peer reviews, and continuous feedback** mechanisms, which together contribute to a culture of continuous improvement and excellence.

### 8) People Enablers

Lastly, People Enablers emphasise the role of individuals and teams within the [agile framework](https://inpositiv.com/insights/what-is-agile-methodology-and-how-does-it-work). Recognising that the success of any agile transformation is largely dependent on the people involved, these enablers focus on fostering a culture of collaboration, empowerment, and continuous learning. People enablers involve providing the necessary training, tools, and environment that support the personal and professional growth of team members. By prioritising people enablers, we ensure that our teams are not only technically proficient but also motivated and engaged, which is crucial for sustaining agility at scale.

![An infographic image of increment ](/uploads/7505329_c8975b367b.jpg)

## Conclusion

In wrapping up our exploration of the Types of Scaled Agile Framework Enablers, it's evident that these components are not merely supportive mechanisms but essential cogs in the agile machinery that drive efficiency, compliance, security, and quality in development processes. **From ensuring adherence to external regulations** through Compliance Enablers, embedding security into every stage of development with Security Enablers, streamlining operations via Process Enablers, maintaining high standards through Quality Enablers, to empowering the core of any agile framework—the people—with People Enablers, each plays a pivotal role in the holistic development and successful implementation of agile methodologies. By integrating these enablers into our strategies, we not only enhance our operational capabilities but also fortify our commitment to delivering exceptional value to our stakeholders, thereby reinforcing our position as a trusted authority in the agile domain.

Explore the types of scaled agile framework enablers such as security, quality, and people enablers. Get insights to enhance your agile processes.

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SAFe Enablers Explained | Architecture, Infrastructure & More

In the world of [agile project management](https://inpositiv.com/insights/what-is-agile-methodology-and-how-does-it-work), tracking velocity is a crucial component of the process. Sprint velocity in Scrum, also known as team velocity in Scrum, is a term used to measure the amount of work completed by a team during a sprint. This metric helps teams better understand their capacity and plan future [sprints](https://inpositiv.com/insights/goals-of-sprint-planning) effectively. Velocity in [Scrum](https://inpositiv.com/insights/scrum-framework-and-artefacts-explained) is a key indicator of a team's performance and productivity, allowing them to make data-driven decisions and continuously improve their processes. In this article, we will explore the concept of sprint velocity in Scrum and its importance in agile project management.

## What is Sprint Velocity?

Sprint velocity is a crucial metric in [Scrum](https://inpositiv.com/insights/scrum-framework-and-artefacts-explained) and [Agile methodologies](https://inpositiv.com/insights/what-is-agile-methodology-and-how-does-it-work) that helps teams measure the amount of work they can complete in a single sprint. It's calculated by totalling the number of [story points](https://inpositiv.com/insights/how-to-estimate-story-points) (or any other unit of measure the team uses, such as tasks or hours) completed during a sprint. This figure becomes a key indicator of the team's productivity and efficiency, providing a clear snapshot of their current capacity for work.

## How to Calculate Sprint Velocity in Scrum

Velocity, by definition, measures the amount of work a team completes during a sprint, expressed in units like [story points](https://inpositiv.com/insights/how-to-estimate-story-points), hours, or any other metric the team uses. It's a reflection of the team's capacity, offering insights into how much work they can realistically take on in future sprints. Calculating this metric involves a straightforward process, but understanding its nuances is crucial for its effective application.

![Product design2.png](/uploads/Product_design2_5ad697232b.png)

### Step 1: Define Your Measurement Unit

First and foremost, decide on a consistent unit of measurement for your tasks. Most [Scrum teams](https://inpositiv.com/insights/scrum-components-and-events) use story points due to their ability to account for complexity, uncertainty, and effort required. These points are assigned during the [sprint planning session](https://inpositiv.com/insights/goals-of-sprint-planning), with each user story evaluated and given a point value.

### Step 2: Tally Completed Work

At the end of the sprint, sum up the points for all the completed [user stories](https://www.atlassian.com/agile/project-management/user-stories). "Completed" means the work meets your team's definition of done, ensuring it's potentially shippable. This total gives you the velocity for that particular sprint.

### Step 3: Average Over Multiple Sprints

One sprint's velocity provides insight, but the true power lies in consistency over time. Calculate your team's velocity for several consecutive [sprints](https://inpositiv.com/insights/agile-sprint-teamwork-roles-responsibilities)—most teams look at the last three to five sprints for a reliable average. This averaging helps smooth out any outliers caused by unexpected challenges or variations in sprint workload.

### Step 4: Apply Your Findings

Now that you have your team's average velocity, use this figure to guide the planning of future sprints. It helps in setting realistic goals and managing both team and stakeholder expectations. Remember, velocity is a tool for the team's internal use; it's not about setting records but about fostering a sustainable, productive work pace.

## Common Challenges with Sprint Velocity in Scrum

### Misinterpretation of Velocity

One of the most frequent challenges is the misinterpretation of what velocity represents. Velocity is a measure of the amount of work a team can complete in one sprint, not a measure of individual productivity or a tool for comparison between teams. Misusing velocity as a performance indicator can lead to unhealthy competition, stress, and a focus on quantity over quality. It's essential to view velocity as a planning tool, helping us gauge how much work the team can handle in future sprints, ensuring commitments are realistic and achievable.

### Fluctuations in Velocity

Velocity can fluctuate due to various factors, such as changes in team composition, varying complexities of work, or external disruptions. These fluctuations are normal, but they can make sprint planning challenging. It's important for us to analyse these changes, understand their root causes, and adjust our planning accordingly. A stable velocity may indicate a well-gelled team, but we should always be prepared to adapt our strategies as our team evolves or faces new challenges.

### Overemphasis on Increasing Velocity

Another common pitfall is the overemphasis on increasing velocity. While improving efficiency is a noble goal, focusing solely on boosting velocity numbers can lead to burnout, cutting corners, and compromising quality. We must remember that the goal of Agile and Scrum is to deliver value to the customer effectively, not just to do more work faster. Encouraging sustainable practices, continuous improvement, and maintaining a balance between speed and quality is key.

### Estimation Inconsistencies

Estimation inconsistencies can significantly impact velocity. If the team's approach to estimating story points changes over time or differs significantly among team members, it can lead to inaccurate velocity calculations. To mitigate this, we advocate for regular calibration sessions where team members can align on estimation techniques and criteria, ensuring a consistent approach to sizing work.

### Handling External Pressures

External pressures, such as stakeholder demands for faster delivery or more features within the same timeframe, can disrupt the natural velocity of a team. It's vital to manage expectations effectively, communicating the purpose and benefits of maintaining a sustainable pace. Educating stakeholders on how velocity works and how it should be used to inform decision-making can help align expectations and reduce pressure on the team.

## Best Practices for Improving Sprint Velocity in Scrum

### Foster a Culture of Continuous Improvement

At the heart of [Scrum](https://inpositiv.com/insights/scrum-components-and-events) and [Agile](https://inpositiv.com/insights/what-is-agile-methodology-and-how-does-it-work) is the principle of continuous improvement—Kaizen. We encourage our teams to adopt a mindset of ongoing learning and development. After each sprint, during the [sprint retrospective](https://inpositiv.com/insights/how-agile-ceremonies-drive-project-success), we collectively reflect on what went well and what could be improved. This practice is not about assigning blame but about identifying opportunities for growth and efficiency gains. By making incremental changes sprint after sprint, we've seen a noticeable improvement in our velocity and overall team performance.
![top-view-group-asian-diversity-business-people-with-casual-suit-brainstorming.jpg](/uploads/top_view_group_asian_diversity_business_people_with_casual_suit_brainstorming_3dc6e8b6c3.jpg)
### Enhance Estimation Accuracy

One key factor affecting sprint velocity is the accuracy of our story point estimations. To improve this, we regularly review and refine our estimation process. Techniques like Planning Poker help ensure that all team members contribute their perspective, leading to more accurate estimations. Over time, as our team gains experience and becomes more familiar with the type and scope of work, our estimations become sharper, leading to more predictable and improved sprint velocities.

### Streamline Communication and Collaboration

Effective communication and collaboration are the backbones of any successful Scrum team. We've found that by enhancing these areas, we can significantly impact our sprint velocity positively. This includes daily [scrum](https://inpositiv.com/insights/scrum-components-and-events) meetings to check in on progress and address any blockers immediately. Tools like Kanban boards and collaboration software also help keep everyone on the same page and facilitate smoother workflows. Clear, open channels of communication ensure that issues are resolved swiftly, keeping our sprints on track.

### Prioritise Work and Manage Backlogs Effectively

A well-prioritised and managed product backlog is crucial for maintaining and improving sprint velocity. We work closely with our [product owners](https://inpositiv.com/insights/agile-team-roles) to ensure that the backlog is always up to date, with items clearly defined and prioritised according to business value and urgency. This practice helps in making informed decisions about what to include in the next sprint, ensuring that the team is always working on the most impactful tasks.

### Invest in Team Skills and Cross-Functionality

A team's ability to handle diverse tasks efficiently can significantly affect its velocity. We invest in training and skill development, encouraging our team members to learn from each other and become more cross-functional. This flexibility means that when bottlenecks or challenges arise, we have a greater capacity to redistribute work and keep moving forward without losing momentum.

### Use Velocity as a Guide, Not a Goal

Finally, it's crucial to remember that sprint velocity is a guide to help us plan and improve, not an end goal in itself. Our ultimate aim is to deliver value to our customers through high-quality products. We use velocity as a tool to achieve this aim more efficiently, but not at the expense of product quality or team well-being.

### What is a good sprint velocity in Scrum?

A common question among [Agile teams](https://inpositiv.com/insights/high-performing-agile-teams-qualities-characteristics) is, "What constitutes a good sprint velocity?" The answer is refined, as a "good" velocity is less about reaching a high number and more about consistency and predictability. 

A good sprint velocity is one that remains relatively stable over time, indicating that the team has a clear understanding of their capacity and can estimate their work accurately.

It's important to note that velocity will vary between teams due to differences in team size, composition, and the complexity of work. Therefore, comparing velocities across teams is not advisable. Instead, each team should focus on their velocity trends to guide [sprint planning](https://inpositiv.com/insights/goals-of-sprint-planning), forecast delivery timelines, and set realistic expectations with stakeholders.

## Conclusion

Understanding and optimising sprint velocity in Scrum is a multifaceted endeavour that goes beyond merely accelerating task completion. It's about fostering a culture of continuous improvement, refining estimation processes, enhancing team collaboration, prioritising work effectively, and recognising the importance of team skill development. Through these practices, sprint velocity becomes more than a metric—it transforms into a catalyst for sustainable growth, higher efficiency, and greater project success. By viewing velocity as a tool for guidance rather than a goal, we can strike a balance between speed and quality, ensuring that our Agile journey not only meets but exceeds the expectations of our teams, stakeholders, and customers. 

Our experts are ready to help you navigate the complexities of sprint velocity and Scrum, ensuring your projects thrive. [Contact us today](https://inpositiv.com/#contact) to learn how we can support your Agile journey.

Learn how to calculate and interpret sprint velocity in Scrum. Find out common challenges and best practices to enhance your team's performance.

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Sprint Velocity in Scrum: How to Calculate and Improve It

In [Agile project management](https://inpositiv.com/insights/what-is-agile-methodology-and-how-does-it-work), sprint planning is pivotal in setting the pace and direction for each iteration. Central to this planning process are the sprint goals, acting as a blueprint for Agile efficiency. But what exactly is a sprint goal? How can teams effectively define and achieve their sprint goals within the framework of Scrum? This article explores the five key goals of sprint planning, highlighting the importance of setting clear and achievable agile sprint goals to drive success in project delivery.

## What Exactly Is a Sprint Goal?

A sprint goal is a concise statement outlining what the team aims to achieve during the sprint. These goals are set collaboratively during sprint planning, with the team breaking down deliverables into manageable tasks to reach the desired outcome. By establishing clear sprint goals, teams can effectively prioritise work, allocate resources efficiently, and stay focused on delivering value to their stakeholders.

## What Is Sprint Planning?

Sprint planning is a foundational event in the [Agile project management](https://inpositiv.com/insights/what-is-agile-methodology-and-how-does-it-work) framework, specifically within the [Scrum methodology](https://inpositiv.com/insights/scrum-framework-and-artefacts-explained). It's a collaborative effort where the Scrum team comes together to define what can be delivered in the upcoming sprint and how that work will be achieved. The main artefacts involved in this process are the sprint goal, the product backlog, and the sprint backlog.

Sprint planning is essential because it sets the direction for the sprint. It ensures that the team aligns on the objectives and organises its workload to meet these goals efficiently. This planning phase is critical for maintaining the team's focus and ensuring that they are working on the most valuable tasks from the product backlog.

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## How Long Does Sprint Planning Session Take?

The duration of sprint planning can vary depending on the length of the [sprint](https://inpositiv.com/insights/scrum-components-and-events) and the complexity of the work. However, a good rule of thumb is to allocate up to two hours of planning time for every week of the sprint. For example, for a two-week sprint, a sprint planning meeting might last up to four hours. The goal is to ensure thorough planning without consuming excessive time that could be spent on execution.

## Where Does Sprint Planning Take Place?

Sprint planning traditionally takes place in a meeting room where all team members can physically gather. However, with the rise of remote work, sprint planning sessions are increasingly held in virtual environments using video conferencing tools and collaborative software. The key is to ensure a setting where all participants can effectively communicate and collaborate, regardless of their physical location.

## When Does Sprint Planning Take Place?

Sprint planning marks the beginning of the sprint cycle. It occurs after the conclusion of the previous sprint's review and retrospective meetings and before any new work begins. This timing ensures that the team has reflected on past performance and is ready to plan for new challenges. Typically, sprint planning is scheduled at a consistent time and day to establish a routine and maintain momentum.

## Who Attends Sprint Planning Meeting?

Sprint planning is a crucial event in the [Scrum framework](https://inpositiv.com/insights/scrum-framework-and-artefacts-explained), bringing together the entire [Scrum team](https://inpositiv.com/insights/scrum-components-and-events), including the Product Owner, Scrum Master, and all development team members. This collaborative session is designed to set the stage for the upcoming sprint by defining what will be worked on and how the work will be executed.
![close-up-people-working-office.jpg](/uploads/close_up_people_working_office_b022719a73.jpg)
The [Product Owner](https://inpositiv.com/insights/scrum-master-vs-product-owner) plays a key role by presenting the product backlog items—prioritised tasks that offer the most value to the customer. It's their responsibility to clarify any doubts and ensure the team understands the customer needs and product goals.

The [Scrum Master](link) facilitates the meeting, ensuring that the sprint planning process stays on track and is productive. They support the team by removing obstacles and helping to negotiate the scope of work for the sprint.

Development Team Members are essential as they're the ones who will be doing the work. They bring in their expertise to estimate the effort required for each task and collectively decide on the amount of work they can commit to during the sprint, ensuring a realistic and achievable plan.

Stakeholders may also attend, although they do not directly participate. Their presence can provide additional insights and help align the sprint goals with broader business objectives.

## 5 Key Goals of Sprint Planning

### Goal 1: Define the Sprint Objectives

The cornerstone of effective sprint planning is the clear definition of [sprint](https://inpositiv.com/insights/scrum-components-and-events) objectives. These objectives serve as the guiding light for the team throughout the sprint, ensuring that every task undertaken contributes directly to the sprint's overall goals. Defining these objectives requires a deep understanding of customer needs and the product roadmap, allowing the team to align their efforts with the strategic direction of the project. By setting specific, achievable goals, we ensure that our team remains focused and motivated, driving towards meaningful progress in every sprint.

### Goal 2: Create a Collaborative Team Environment

Success in Agile frameworks, particularly in sprints, hinges on the team's ability to collaborate effectively. Creating a collaborative team environment is essential for fostering open communication, encouraging creative problem-solving, and ensuring that all team members are aligned with the sprint's objectives. We prioritise building a culture where every team member feels valued and empowered to contribute their best work. This collaborative atmosphere not only enhances productivity but also promotes a positive work environment that can adapt to challenges and leverage diverse perspectives for innovative solutions.

### Goal 3: Prioritise the Product Backlog

Prioritising the product backlog is a critical step in sprint planning that ensures the team focuses on the most impactful tasks. This process involves evaluating each backlog item based on its value to the customer, its urgency, and its contribution to the sprint and product goals. Effective prioritisation requires a strategic approach, balancing short-term achievements with long-term objectives. We guide our teams to prioritise tasks that offer the highest value, ensuring that our efforts are always aligned with delivering customer satisfaction and driving project success.

### Goal 4: Estimate Tasks and Allocate Resources

Accurate estimation of tasks and efficient allocation of resources are vital for the success of a sprint. This goal involves assessing the complexity and effort required for each task and matching it with the team's available resources and capabilities. By doing so, we ensure that the team commits to a realistic workload, minimising the risk of burnout and maximising the quality of work. Effective resource allocation also involves flexibility, allowing the team to adapt to unforeseen challenges while staying on track to meet the sprint objectives.

### Goal 5: Identify Risks and Mitigation Strategies

Identifying potential risks and developing mitigation strategies is essential for maintaining the momentum and success of a sprint. This proactive approach allows the team to anticipate challenges and plan for contingencies, ensuring that risks are managed effectively and do not derail the sprint's progress. We emphasise the importance of risk assessment in sprint planning, encouraging teams to brainstorm potential obstacles and collaborate on creative solutions. By preparing for risks in advance, we build resilience into our projects, enabling our teams to navigate uncertainties with confidence and agility.

## Conclusion

Mastering the five key goals of sprint planning defining sprint objectives, creating a collaborative team environment, prioritising the product backlog, estimating tasks and allocating resources, and identifying risks with mitigation strategies is essential for achieving Agile efficiency. Each goal plays a pivotal role in ensuring that sprint planning is not just a procedural step, but a strategic endeavour that sets the stage for success. By focusing on these objectives, we empower our teams to deliver high-quality work within the sprint timeframe, driving project progress and ultimately enhancing customer satisfaction. This blueprint for sprint planning is a testament to our commitment to Agile excellence, fostering a culture of collaboration, adaptability, and continuous improvement.

Understand the essential goals of sprint planning: objectives, team collaboration, backlog prioritization, and more. A guide for executives.

Our guide will provide you with a step-by-step guide to help you plan your Sprint successfully. 

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